Management Liability

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes

Frequently Asked Questions:

Q:      What should we do if there is a claim or we suspect that something has happened that may give rise to a claim? 
A:      Report the claim or the relevant circumstance to us as soon as possible. Please refer to the  notification procedures for further details.
 
Q:      How do we submit a notification to you? 
A:      Written notification should be sent to us at the following address or fax number:

AIG Insurance Hong Kong Limited 
Claims Department 
7/F, One Island East 
18 Westlands Road 
Hong Kong 
Fax No: +852 2838 9916 

Q:      What documents are necessary for reporting a notification? 
A:      Please refer to the list of documents required.

Q:      How will we know whether the notification submitted is being processed? 
A:      On receipt of your written notification, we will send you a written cknowledgment. If you do not receive it, please contact us.

Q:      How should we handle a claim made against us?  
A:      You have the duty to defend the claim as a prudent uninsured. This responsibility includes, but not limited to, retaining legal representatives to advise you on the defense.

Q:      What is the process for retaining a legal representative to handle a claim on our behalf? 
A:      Prior written consent is required from us before you incur any defense costs. You should provide us with the law firm's capability statement, hourly rates, and the budgeted costs for handling the claim for our consideration.

Q:      Are the legal costs incurred in a defense covered under the policy and how are they reimbursed?  
A:      Reasonable and necessary defense costs incurred on a covered claim will be advanced according to the terms and conditions of the policy. Copies of the relevant invoices and detailed narratives of the work carried out should be provided to us for our consideration and assessment.

Q:     Can we admit liability or enter into any settlement with the claimant? 
A:      You should not admit liability or enter into any settlement or incur any costs without our prior written consent.

Requirements & Notes

A. Documents / information required for claims submission

• You should provide us a written notice concerning thedetails of the claim or circumstances that may reasonably be expected to give rise to a claim. This written notice should specify the reasons for the claim, or anticipating a claim, with full details about the dates and persons involved.
• You should supply copies of all relevant documentations including claimant's demand letter, writ of summons, statement of claim, judgment, notice of interview and transcript of the interview issued by the any regulatory authorities such as the  SFC, ICAC and CCB, charge sheets, chronology of events, correspondence between you and the claimant or the regulatory authorities, legal opinion on the merits of the claim, etc.
• If lawyers are retained, you should notify us of the hourly rates charged by them, and provide a copy of their curriculum vitae (CV) and the budgeted costs of the defense, in order for us to consider if consent should be granted.
• You should provide us with copies of legal invoices with detailed narratives of the works carried out by the lawyers and any other costs incurred.
• You should be prepared to co-operate with us to obtain any other information and documents we may require in order to process the claim.

B. Notification Procedure

• When the insured becomes aware of a claim or circumstances that may give rise to a claim, you should provide us with a written notice of any claim first made against the insured or any circumstances that may reasonably be expected to give rise to a claim, as soon as practicable and within the policy period or discovery period (if applicable).
• We will acknowledge receipt of the notification in writing.
• We will review the information provided and determine if it is sufficient for us to determine policy liability. During this process, we may request additional information or documentation from you.
• We may appoint an investigator, loss adjuster or lawyer to investigate the events and circumstances leading to the claim.
• If the information provided or discovered is sufficient, we will communicate our decision of coverage position to you in writing.
• In the meantime, the insured shall have the duty to defend a claim as a prudent uninsured.
• You must not admit liability or enter into any settlement or incur defense costs without our prior written consent.
• In the event that a claim involves both covered matters and matters not covered under this policy, we will make a fair and proper allocation of any defense costs, judgments and/or settlements.

Professional Liability

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes

A. Documents / information required for claims submission

• You should provide us awritten concerning the details of the claim or circumstances that may reasonably be expected to give rise to a claim. This written notice should specify the reasons for the claim, or anticipating a claim, with full details about the dates and persons involved.
• You should supply copies of all relevant documentations including claimant's demand letter, writ of summons, statement of claim, judgment, chronology of events, correspondence between you and the claimant or the regulatory authorities, legal opinion on the merits of the claim, etc.
• If lawyers are retained, you should notify us of the hourly rates charged by them, and provide a copy of their curriculum vitae (CV) and the budgeted costs of the defense, in order for us to consider if consent should be granted. You should provide us with copies of legal invoices with detailed narratives of the works carried out by the lawyers and any other costs incurred. You should be prepared co-operate with us to obtain any other information and documents we may require in order to process the claim.

B. Notification Procedure

• When the insured becomes aware of a claim or circumstances that may give rise to a claim, you should provide us with a written notice of any claim first made against the insured or any circumstances that may reasonably be expected to give rise to a claim, as soon as practicable and within the policy period or discovery period (if applicable).
• We will acknowledge receipt of the notification in writing.
• We will review the information provided and determine if it is sufficient for us to determine policy liability. During this process, we may request additional information or documentation from you.
• We may appoint an investigator, loss adjuster or lawyer to investigate the events and circumstances leading to the claim.
• If the information provided or discovered is sufficient, we will communicate our decision of coverage position to you in writing.
• In the meantime, the insured shall have the duty to defend a claim as a prudent uninsured.
• You must not admit liability or enter into any settlement or incur defense costs without our prior written consent.
• In the event that a claim involves both covered matters and matters not covered under this policy, we will make a fair and proper allocation of any defense costs, judgments and/or settlements.

Financial Institutions Liability

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes

A. Documents / information required for claims submission

• You should provide us a written notice concerning thedetails of the claim or circumstances that may reasonably be expected to give rise to a claim. This written notice should specify the reasons for the claim, or anticipating a claim, with full details about the dates and persons involved.
• You should supply copies of all relevant documentations including claimant's demand letter, writ of summons, statement of claim, judgment, notice of interview and transcript of the interview issued by the any regulatory authorities such as the  SFC, ICAC and CCB, charge sheets, chronology of events, correspondence between you and the claimant or the regulatory authorities, legal opinion on the merits of the claim, etc.
• If lawyers are retained, you should notify us of the hourly rates charged by them, and provide a copy of their curriculum vitae (CV) and the budgeted costs of the defense, in order for us to consider if consent should be granted.
• You should provide us with copies of legal invoices with detailed narratives of the works carried out by the lawyers and any other costs incurred.
• You should be prepared to co-operate with us to obtain any other information and documents we may require in order to process the claim.

B. Notification Procedure

• When the insured becomes aware of a claim or circumstances that may give rise to a claim, you should provide us with a written notice of any claim first made against the insured or any circumstances that may reasonably be expected to give rise to a claim, as soon as practicable and within the policy period or discovery period (if applicable).
• We will acknowledge receipt of the notification in writing.
• We will review the information provided and determine if it is sufficient for us to determine policy liability. During this process, we may request additional information or documentation from you.
• We may appoint an investigator, loss adjuster or lawyer to investigate the events and circumstances leading to the claim.
• If the information provided or discovered is sufficient, we will communicate our decision of coverage position to you in writing.
• In the meantime, the insured shall have the duty to defend a claim as a prudent uninsured.
• You must not admit liability or enter into any settlement or incur defense costs without our prior written consent.
• In the event that a claim involves both covered matters and matters not covered under this policy, we will make a fair and proper allocation of any defense costs, judgments and/or settlements.

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

A. Documents / information required for claims submission

• Your insurance policy or certificate or monthly declaration, whichever is applicable
• The commercial invoice, packing list, B/L (MAWB/HAWB) with terms and conditions
• If we do not assign a surveyor, you should provide an incident/survey report or photographs to demonstrate the damage. Digital photographs are acceptable and can be sent to us via email
• Copy of claim letter addressed to liable party (airline/forwarder/shipping company)  (Please click here for claim letter sample)
• Statement of claim/salvage value/repair cost, if applicable
• Delivery documents with exceptions duly marked -- quantity/weight/description of cargo damage
• Other documents and/or information, if required

B. Appointment of surveyors

• If the loss amount does not exceed US$2,500, no survey is necessary. You need only to provide photographs that demonstrate the severity and extent of the damage. Be sure your photographs record both the external damage to the packaging and the interior damage to the cargo.
• When the loss amount (as opposed to the affected cargo value) exceeds US$2,500, a survey is necessary. Please report such damage to our office without delay. We will assign a surveyor and pay the survey fee.

C. Useful Notes 
    Goods damaged or missing while taking delivery

• When you accept delivery, the goods and/or carrying container(s), as well as container seals should be externally examined at the site. If there are visible signs of damage, do not sign a clean receipt. You should note any visible or likely damage on the receipt and immediately inform the carriers in writing of their liability. (Please click here for claim letter sample) ) You should then advise your insurance agent, broker, us, or the surveyor named in the insurance certificate, and provide copies of cargo receipts, loss notifications, and correspondence between you and the carrier and/or the carrier's agents.
• When goods have been delivered without any apparent external irregularities, they should be unpacked as soon as possible and you should check for any concealed loss or damage. If loss or damage is discovered, document this, if possible, with digital photographs. Retain all shipping containers and packing materials for later inspection and documentation.
• When your claim involves water-damage, you and/or the consignee should separate the damaged goods from the undamaged goods as soon as possible to prevent further water damage.
• Should an entire package go missing, the delivery receipt must be marked accordingly. Also secure other substantiating evidence from the forwarder or carrier and inform them in writing without delay of the loss. Include in this communication your intention to hold the forwarder or carrier liable for the loss. (Please click here for claim letter sample) Do not sign a clean receipt if there are any irregularities or suspected irregularities. If you are required to sign a receipt, clearly describe the irregularities in writing on the receipt next to your signature.
• At all times, it is your duty to take reasonable measures to avert or minimize the loss amount and to ensure that all rights against carriers, bailees or other third party are properly preserved

D. Appointment of surveyors

• If the loss amount does not exceed US$2,500, no survey is necessary. You need only to provide photographs that demonstrate the severity and extent of the damage. Be sure your photographs record both the external damage to the packaging and the interior damage to the cargo.
• When the loss amount (as opposed to the affected cargo value) exceeds US$2,500, a survey is necessary. Please report such damage to our office without delay. We will assign a surveyor and pay the survey fee.

Frequently Asked Questions:

• When is a cargo survey necessary?
  A cargo survey is only necessary when a potential insurance loss exceeds US$2,500. When a potential insurance loss is less than US$2,500, there is no need for cargo survey. In any case, you should take photographs showing the cargo damage and indicate any damage or likely damage on the cargo receipt before you sign it.
• If we have cargo insurance, why are we asked to make a cargo claim to the carrier or forwarder?
  We cover the transit risks for your shipment, but we are not the liable party for any damage to your cargo. In order to preserve your right of recovery, as the owner of the cargo you have an obligation to report any damage or likely damage of the shipment in writing to the carrier or forwarder. This is a requirement of your policy. (Please click here for claim letter sample)
• Is there any time limit for reporting a cargo claim to you?
  You should report any cargo damage or suspected damage to us as soon as possible. In some circumstances, an early claim report may help to minimize the amount of the loss. However, you must make a claim notification in writing within three (3) days of receipt of cargo if your carrier is a sea carrier or fourteen (14) days if it is an airline or air carrier.
• Can we dispose of the damaged cargo?
  You can dispose of the damaged cargo as you think appropriate, just as an uninsured will do in the same circumstances. However, you should better check with the Assurer whenever possible and must keep full record of the damaged cargo disposal (both photographs and documents) as evidence.
• Who can submit a claim for cargo damage?
  Anybody (broker/agent/shipper/consignee) but if the insurance payment is to be issued to another party having no insurable interest, the party having interest should give written authorization.

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

A. Documents / information required for claims submission

• A completed claim form with a full description of the incident
• Photographs showing the extent of the damage; and the point of entry into and exit from the premises (for burglary claims only). Digital photographs are acceptable
• Loss/damage report from the police or other relevant authorities, including the report reference number and the address of police station or issuing authority, if available
• Supporting documents showing the value of the lost or damaged 
  item(s)
• Repair quotation(s), if the damaged property can be repaired
• Purchase receipt(s) and replacement quotation(s), if the damaged property needs to be replaced 

B. Useful Notes

• Please retain all damaged property available for our inspection upon our request.

Frequently Asked Questions:

• When should we notify AIG after an accident has occurred causing property damage? 
  You are recommended to call or email your agent, broker or us in order to receive immediate assistance.

• Should we notify you about an accident, even if the loss amount is less than the deductible? 
  In order to protect your right to make a claim under your policy, you should notify us about all events. If the loss amount is subsequently found to be below the deductible, you may withdraw the claim.

• Is there any time limit for submitting claim documents to you? 
  In general, all claim documents must be submitted within thirty (30) days of the accident. However, there are exceptions. You should consult your policy document for details.

• Must we get your prior approval before we repair the damage? 
  Yes. Our claims professionals or representatives will help you assess the repairs required and the reasonableness of the repair estimates.

• Our office was burgled last night. Emergency repair to the main door lock is required to safeguard the property inside. Can we proceed with the repair and would it affect our claim under the policy? 
  You can make emergency repairs provided that the emergency is proven. Such costs are recoverable subject to the terms of your policy. 

Machinery Breakdown

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

A. Documents / information required for claims submission

• A completed claim form with a full description of the incident
• Cause investigation report issued by the authorized contractor who maintains the machine
• Photographs showing the extent of the damage. Digital photographs are acceptable
• Model and specifications of the machine
• Supporting documents showing the value of the damaged machine or its part(s)
• Repair quotation(s), if the damaged machine can be repaired
• Purchase receipt(s) and replacement quotation(s), if the damaged machine needs to be replaced

B. Useful Notes

• Please retain all damaged machine/parts available for our inspection upon our request.

Frequently Asked Questions:

• A machine exploded causing a fire. Both the machine and surrounding property were badly damaged. Should we lodge our claim under our property policy or our machinery breakdown insurance policy?  
  As our machinery breakdown cover is offered in conjunction with the property insurance, you should provide both the property and machinery breakdown policy numbers on your claim form. We will advise you on the damage that will be covered by the property policy and the damage that will be covered by the machinery breakdown policy.

• In the case of the exploding machine, what damage is covered by our machinery breakdown policy?  
  Subject to the terms and conditions of your policy, the damaged machine may be covered by the machinery breakdown policy.

• Must we get your prior approval before we repair the damage?  
  Yes. Our claims professionals or representatives will help you assess the repairs required and the reasonableness of repair estimates.

• If the parts of the machine are required to be ordered from an overseas supplier, are the associated freight charge and custom duties covered? 
  These costs are covered provided that they have received our prior approval and have been included in the sum insured.

• The damaged machine was in use for more than 10 years. The explosion was probably caused by wear and tear. Is the damage recoverable under our machinery breakdown policy?  
  Usually, loss or damage caused by wear and tear is excluded by a machinery breakdown policy.

Electronic Equipment

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

A. Documents / information required for claims submission

• A completed claim form with a full description of the incident
• Photographs showing the extent of the damage; and the point of entry into and exit from the premises (for burglary claims only). Digital photographs are acceptable
• Loss/damage report from the police or other relevant authorities, including the report reference number and the address of police station or issuing authority (if available)
• Supporting documents showing the value of the lost or damaged equipment or its parts
• Repair quotation(s), if the damaged equipment can be repaired
• Purchase receipt(s) and replacement quotation(s), if the damaged equipment needs to be replaced

B. Useful Notes

• Please retain all damaged equipment/parts available for our inspection upon our request

Frequently Asked Questions:

• Is there any time limit for reporting an electronic equipment insurance claim to you?  
  You must notify us of any potential claim within fourteen (14) days from the date of the accident.

• Should we notify you of all events, including those where the loss amount is below our deductible?  
  We recommend that you notify us about all events, regardless of the amount of loss. This notification will protect your right to lodge a claim under the policy, should it later become necessary to do so. If the loss amount is later confirmed to be below the deductible, the submission of further documentation to us is optional.

• What documentation or proof is required if the damaged equipment is beyond repair?  
  We will require a letter from an authorized dealer which confirms that the damaged equipment is beyond repair due to total loss or lack of parts.

• Can we buy a new model with more functions and features when we replace the lost equipment? Will the full price of this new equipment be recoverable under our policy?  
  We have no objection if you replace the lost equipment with a newer or more advanced model. However, our settlement will be based only on the model and specifications of the equipment that was lost. The cost of upgrading the equipment is not recoverable. For more details, please refer to the basis of settlement clause in your policy.

• We just lost a piece of equipment. We urgently need it for business and would like to buy a replacement immediately. Do we need to obtain your prior approval to do this? Would it prejudice our right of claim under the policy?  
  Prior approval is not required to replace the lost piece of equipment. It will not prejudice your right of claim under the policy. However, our settlement will be based only on the model and specifications of the equipment that was lost. The cost of upgrading the equipment is not recoverable.

Contractors' All Risks/Erection All Risks

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

Section 1 - Contract Works

Following an incident that results in loss or damage that may give rise to a claim, the Site Manager or person responsible for site administration should immediately notify your agent, broker or us.

A. Documents / information required for claims submission

• A description of the cause of loss, i.e. typhoon, rainstorm, driver error, mechanical failure, third party or other cause
• Photographs of the accident scene, including the damage sustained, and any remedial repair work. These photographs should be taken as soon as possible after the incident and periodically during the course of repair work. Digital photographs are acceptable
• Sketch plans, as applicable
• ”Daily allocation of labour” and ”Daywork” sheets, documenting:
  • Labour 
  • Categories of labour
  • Number of hours worked and hourly rates 
  • Overtime and bonus payments
• Plant utilization, identifying the type of plant, number of hours worked and rate, and whether self owned or hired in. Standby time should be recorded separately
• Material, equipment and spare parts to be substantiated by purchase invoices

B. Useful Notes

• If design, material, or workmanship failure is suspected or the damage is caused by a third party, retain all damaged items for examination by us or our representatives
• If the loss or damage is the result of a criminal act, such as burglary, robbery, theft or malicious damage, it should be reported to the police. You should obtain a copy of the police report and provide us the reference number of the report together and the address of the police office

Section 2 – Third Party Liability 

A. Documents / information required for claims submission

• You should provide us as soon as possible with accurate details of the accident to the fullest extent you can
• The contractor should immediately identify and obtain details of all employees and/or witnesses who were present at the time of the occurrence
• Police report number and a copy of statements given by your employees to the police, if any
• Photographs of the accident scene. Digital photographs are acceptable
• Gather and retain as much evidence as possible, providing this does not cause further damage or danger

B. Useful Notes

• Report any accident involving personal injury to the police promptly
• The contractor should not undertake repairs to third party property, except in emergency situations. No repairs should be made without our prior approval or the approval of our representative
• The contractor should immediately forward to us, unanswered, all letters or notices of claim from third party, or any writ, summons, proceedings, impending prosecution or inquest received
• The contractor should not admit liability, assume any obligation, or make any offer or payment without our prior written consent

Frequently Asked Questions:

• When should we notify you that an accident has caused damage to contract works?
  You should contact your agent, broker or us as soon as possible. We will provide immediate assistance.

• Must we report losses that are within our deductible?
  If the loss is confirmed below your deductible, it is not necessary to report the loss to us. If you are not sure of the final loss amount or the amount of the deductible, we recommend that you contact your agent, broker or us for guidance.

• A passenger was injured by an object falling from a workman's platform. The injury is minor. Must we report the incident to you? 
  Section 2 of a standard contractors' all risks policy covers your legal liability for third party bodily injury and property damage. We recommend that you report all accidents involving injury to us, even the injury appears to be minor.

• The injured passenger submitted medical receipts to us with a demand for immediate reimbursement. What should we do? Should we pay the passenger and recover our costs from you later?
  You may ask the passenger to send you a claim letter with attached medical receipts and advise him/her that his/her claim will be sent to us for handling. We or our representatives will contact him/her regarding his/her claim. It is important that the claimant's letter includes his/her contact details, such as address and telephone number.

• Your policy requires that you do not admit liability or offer any settlement without our prior consent or the consent of our representatives. Do not pay the passenger unless we or our representatives have instructed you to do so.

• Is there any time limit for submitting claim documents to you?
  Yes, there is a time limit for the submission of claims and associated documentation. Your policy document contains this information. We recommend that you submit all claim documents as soon as they become available. The earlier you submit the required documents, the sooner your claim will be handled.

Employees' Compensation Insurance

Statutory Requirement (Under Section 15 of Employees’ Compensation Ordinance)

If an employee sustains an injury or dies as a result of an accident arising out of and in the course of his employment, his Employer is obligated to report his case to Labour Department by completing and returning TWO original copy of

• Form 2B (For incapacity for a period not exceeding 3 days) OR
• Form 2 (For incapacity for a period exceeding 3 days / For incident resulting in death) OR
• Form 2A (For occupational disease) 

To the Labour Department within the respective time period below:

• Work Injury / Occupational Disease – Within 14 days from the date of accident
•  Death – Within 7 days from the date of accident

To submit a claim

Documents / information required for claims submission

We recommend that you contact your agent, broker or us immediately with all available information about the accident.

Please submit the following documents to our Claims Department once they are available:

1.  Copy of Form 2/Form 2B/ Form 2A

2.  Original sick leave certificate(s) 

3.  Original medical expenses receipt(s), if any 

4.  Original Certificate of Assessment (Form 7), if any

5.  Original Certificate of Compensation Assessment (Form 5), if any

Every claim letter, legal letter, writ or summon shall be left unanswered and forwarded to us immediately for our attention

Frequently Asked Questions:

• If the injured employee consulted a medical practitioner only with no sick leave certificate granted, will you reimburse the medical expense?  
  
  If no sick leave was granted to the injured employee, medical expenses will not be reimbursed to the policyholder.

• Are the medical expense receipts and sick leave certificates issued by registered Chinese medicine practitioners qualified for employees' compensation claims under the Employees' Compensation Ordinance?  
  
  Under the Employees' Compensation Ordinance, an employer is liable to pay medical expenses and periodical payments for medical treatment given by and sick leave certificates issued by a registered Chinese medicine practitioner in respect of work injuries caused by accidents happening or prescribed occupational diseases contracted on or after September 1, 2008.
  

• Must we submit all original sick leave certificates, medical expense receipts, Form 7 and Form 5 together after the case is finalized? 
  Under our Company's employees' compensation policy, if no sick leave was granted to the injured employee, medical expenses will not be reimbursed to the policyholder.

• Are the medical expense receipts and sick leave certificates issued by registered Chinese medicine practitioners qualified for employees' compensation claims under the Employees' Compensation Ordinance?  
  Under the Employees' Cormpenation Ordiance, an employer is liable to pay medical expenses and periodical payments for medical treatment given by and sick leave certificates issued by a registered Chinese medicine practitioner in respect of work injuries caused by accidents happening or prescribed occupational diseases contracted on or after September 1,2008.

• Must we submit all original sick leave certificates, medical expense receipts, Form 7 and Form 5 together after the case is finalized? 
  
  No.  You can submit the original sick leave certificates and medical expense receipts to us on a real-time basis, so that we can follow up the current status of the injured employee.

• Do we still need to issue periodical payment and other compensation to the ex-employee who is granted further sick leave due to the work injury? 
  
  Yes.  If the ex-employee can produce sick leave certificates certifying that a further period of absence from duty is necessary because of the work-related injury (i.e. the period of temporary incapacity), the employer is liable for periodical payments, irrespective of whether there is still an employer-employee relationship.  The employer is also liable to pay the medical expenses and compensation for permanent total or partial incapacity as stipulated in the Employees' Compensation Ordinance.

• When will you reimburse us for the compensation? 
  
  We will reimburse the compensation amount after the employees' compensation claim is finalized and all original documents have been submitted.

• Where can we obtain more information about employees' compensation claims and the Employees' Compensation Ordinance? 
  You can contact the Labour Department, either in person, by telephone or on the web at www.labour.gov.hk.

Public Liability

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

A. Documents / information required for claims submission

• A completed claim form with a full description of the incident
• Any remedial action taken, if available
• A copy of the police report, if available
• The third party's name, HKID Card No, telephone number and address, if available
• Photographs showing the location of the accident and the extent of injury and/or damage sustained by any third party. Digital photographs are acceptable
• Any third party’s letter, claim, writ, summons and/or process shall be notified or forwarded to us immediately unanswered

B. Useful Notes

• You should not admit liability, assume any obligation, or make any offer or payment without our prior written consent

Frequently Asked Questions:

• What is a third party claim?  
  A third party claim is a claim brought against you by another person.

• Does our policy cover a member of the public or an employee who sustains an injury?  
  Your policy covers you against a member of the public who sustains an injury and claims that you are liable. Your policy does not cover an injury to an employee; a claim of this nature would be handled under your employees' compensation policy.

• A customer falls at our store and sustains an injury but does not file a claim against us. Do we need to report the incident to you, our insurance company?  
  Yes. You should notify us in writing after the incident, whether or not a claim has been made.

• Our office's toilet has overflowed causing water leakage to the premises below our office. The owner of premise below asked us to pay for the water damage to his property. Should we pay him for the damages?  
  No. To avoid compromising your ability to claim under the policy, you must not make any payment to a claimant without our prior written consent.

Products Liability

We recommend that you contact your agent, broker or us immediately with all available information about the loss

Requirements & Notes:

A. Documents / information required for claims submission

• You should immediately report your claim in writing to our claims department, together with all appropriate documents. The following information should be included: 
  • Policy number
  • Description of the product involved
  • How, when and where the accident took place 
  • The names, addresses and contact telephone numbers of the claimant 
  • The nature and extent of any injury or damage and location of the accident
• If the product is supplied by another company, you should also submit a copy of the purchase contract between you and the supplier, as well as the address, fax number and the insurance details of the supplier

B. Useful Notes

• When you receive a Products Liability claim:
  • You should acknowledge receipt of the claimant's or vendor's notification of the claim
  • You should not admit liability, assume any obligation, or make any offer or payment without our prior written consent 
• If you receive summons or legal papers:
  • You should immediately record the specifics of the claim and the date received
  • You should not reply, admit liability, assume any obligation, or make any offer or payment without our prior written consent 
  • You should immediately notify us and send us the original summons and other documents 
  • You should provide the contact details of your company’s representative
  • You should cooperate with our investigation, settlement or defense of the lawsuit
• You should assist us, upon our request, in the enforcement of any right against any person or organization which may be liable to the insured because of the injury or damage to which this insurance may also apply 

Frequently Asked Questions:

• How are product defects defined?  
  There are three basic types of defects:
  • Manufacturing Defects: The product is well designed, but the way in which it is made is unsafe. For example, the materials used to manufacture the product are inappropriate and caused a functional failure.
  • Design Defect: The intrinsic design of the product is unsafe, making the entire product line unreasonably dangerous. Design defects also apply to the way a product is packaged. For example, if the design of a childproof container is flawed and a child is injured as a result, the manufacturer can be held responsible.
  • Insufficient Instructions or Warnings: The design of a product may be perfectly safe and without defect, but the manufacturer may fail to include proper warnings or instructions for safe operation.

• What needs to be proved in a products liability case? 
  Although products liability laws vary from country to country, and even from state to state in the US, in general products liability cases are decided on a strict liability basis rather than on the basis of negligence. Under strict liability, it is not required that there be a finding of fault, only that the product is defective in some way that caused or resulted in injury.

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes:

Section 1 - Kidnap & Ransom Insurance (For China Trade Package only)

• When an insured incident has occurred, you can call AIG International Services Center 24-hour hotline for crisis management consultant services (optional but recommended). They will appoint an individual professional crisis management consultant to provide professional guidance and advice to you as early as possible
• When an accident has occurred, you should immediately inform us verbally and in writing according to the terms and contact method in the policy
• If it appears to be in the best interests of the insured, you may inform the incident to the relevant regulatory authorities

Section 2 - Business Travel Insurance
A. Overseas emergency assistance: 

China Assist Card

• When you need the following assistance during a covered journey, please call the 24-hour Travel Guard Assistance hotline on +852 3516 8699 by collect call
• Hospital guarantee admission deposit service: you should present the China Assist Card for guarantee admission to the networked hospital
• China lawyers and legal practitioners referral: you should contact our Alarm Centre for China lawyers and legal practitioners referral service
• Emergency cash remittance: you should contact our Alarm Centre for emergency cash remittance service

Emergency Medical Evacuation

As a result of an injury sustained or sickness commencing while you are traveling during a covered journey, you and/or your representative should:

• Receive immediate medical treatments in the local country
• Contact our Alarm Centre and provide the following information:
  • The policy number 
  • Name of the insured 
  • The location of the insured
  • Description of the condition and symptoms of the insured
  • Name, address and telephone number of the clinic or hospital and the attending physician's name
• Provide past medical information, diagnosis, name of the usual hospital/clinics/doctor attended by the insured to our Alarm Centre

Repatriation of Remains

In the event of death caused by serious injury or sickness during a covered trip, the insured's representative should immediately contact our Alarm Centre and provide the following information:

• The policy number 
• Name of the insured 
• The location of the insured 
• Name, address and telephone number of the clinic or hospital the insured had been treated at before death

B. Any claims under the following coverage should have written notification given to our claims department within thirty (30) days after the occurrence of loss:

Medical Expenses

You should provide:

• A completed Claim Form
• Original medical receipt(s) covering itemized charges, date of consultation, medical services rendered, and medicines/drugs prescribed
• Full medical report covering diagnosis/nature of injury and existence of symptoms, etc

Personal Accident Protection
Permanent disablement

If the insured is permanently disabled by accident during the insured journey, you should provide the following documents:

• A completed Claim Form
• Full medical report showing the extent of permanent disablement suffered as a result of the injury
• Police report, if applicable

Inform us immediately when the disability is certified to be permanent and of no further improvement or no further medical treatments will be required

Accidental death

If the insured dies from accident during the insured journey, you should provide the following documents:

• A completed Claim Form
• Police report, if applicable
• Death certificate
• Autopsy or post-mortem or coroner's report
• Grant of probate/letters of administration

Section 3 - Property All Risks Insurance

To make a claim, you should submit the following information and/or documents:

• A completed Claim Form with a full description of the incident
• Photographs showing the extent of the damage; and the point of entry into and exit from the premises (for burglary claims only). Digital photographs are acceptable
• Original police report and/or police statement, police file number, the address of police station, a completed data request form and signed consent form
• Original supporting documents showing the value of the lost/damaged item(s)/cash claimed
• Original repair quotation(s) and/or receipt(s), if the damaged property can be repaired
• Original purchase receipt(s) and replacement quotation(s) and/or receipt(s), if the damaged property needs to be replaced

Note:

• For burglary, robbery, deliberate or malicious damage incident, the insured should report the incident to police as soon as possible and request for a copy of the police report and police statement, if available
• Please keep all damaged property available for our inspection upon our request. Do not dispose of any damaged property without our prior written consent
• Upon receipt of all supporting documents, we shall process the claim as soon as possible

Section 4 - Public Liability Insurance 

Please provide the following information and/or documents as soon as possible after the occurrence whether a claim has been made against you or not:

• A completed Claim Form with a full description of the incident
• The incident report from you and/or the building manager, witnesses' statements and details of any remedial action taken, if available
• A copy of the police report, if available
• The third party's name, HKID card number, telephone number, and address, if available
• Photographs showing the location of the accident and the extent of injury and/or damage sustained by any third party. Digital photographs are acceptable
• Any third party’s letter, claim, writ, summons and/or process shall be notified or forwarded to us immediately unanswered

Note: You should not admit liability, assume any obligation, or make and offer or payment without our prior written consent

Section 5 - Employees' Compensation Insurance

Statutory Requirement (Under Section 15 of Employees’ Compensation Ordinance)

If an employee sustains an injury or dies as a result of an accident arising out of and in the course of his employment, his Employer is obligated to report his case to Labour Department by completing and returning TWO original copy of

• Form 2B (For incapacity for a period not exceeding 3 days) OR
• Form 2 (For incapacity for a period exceeding 3 days / For incident resulting in death) OR
• Form 2A (For occupational disease)

To the Labour Department within the respective time period below:

• Work Injury / Occupational Disease – Within 14 days from the date of accident
• Death – Within 7 days from the date of accident

To submit a claim

We recommend that you contact your agent, broker or us immediately with all available information about the accident.

Please submit the following documents to our Claims Department once they are available:

1.  Copy of Form 2/Form 2B/ Form 2A

2.  Original sick leave certificate(s) 

3.  Original medical expenses receipt(s), if any 

4.  Original Certificate of Assessment (Form 7), if any

5.  Original Certificate of Compensation Assessment (Form 5), if any

Every claim letter, legal letter, writ or summon shall be left unanswered and forwarded to us immediately for our attention

Frequently Asked Questions:

• What immediate action should we take if a water pipe at our premises bursts and causes damage to our office facilities and inventories? 
  You should take immediate action to stop the flow of water. You should then identify and set aside damaged goods and materials. Finally, you should clean up the premises so that you can attend to business as normally as possible. You should also inform the building's management office and report the incident to us.

• What immediate action should we take if our premises are robbed and we suffer loss? 
  You should report the incident to the police and all other relevant authorities. Include in this report all items that are stolen and their value. You should also take photographs of the damaged properties and any traces of forcible or violent entry to or exit from your premises. Digital photographs are acceptable.

• Will you arrange for adjusters or surveyors to conduct a survey at my premises? 
  Depending on the circumstances of the incident, extent of damages and other factors, we will consider appointing adjusters or surveyors to conduct an investigation.

• How can we report a claim during holiday after business hours? 
  You should take immediate measures to mitigate the loss, report the incident to the building's management office, take photographs that document the damages, retain all supporting documents and report the case to us the next business day.

• What is a policy deductible? Where can we find out our policy deductible? 
  A policy deductible is the amount of money that must be contributed by you, the policyholder, after loss adjustment. The amount of the deductible varies for different causes of accident. It is shown at the bottom of your policy schedule.

• How do we submit a claim form and supporting documents? 
  You can submit the original claim form and all other supporting documents to our Claims Department. If an adjuster or surveyor is appointed, you should submit these documents directly to them.

• When should we report a claim? 
  You should provide us with notice in writing within thirty (30) days after any loss, destruction or damage occurred. 

We recommend that you contact your agent, broker or us immediately with all available information about the loss.

Requirements & Notes

Frequently Asked Questions:

1. What should we do when we sustain a loss or expect to suffer a loss in connection with an eligible shipment or receivables? 

Notify AIG Underwriter for any overdue account of any buyer which remains unpaid more than 90 days from the original due date.

2. How do we submit a claim notification?

A completed Proof of Loss Form should be sent to AIG Underwriter or Claims department.

Contact details of Claims department:
Email: claims.hk@aig.com
Fax: +852 2838 9916
Phone: +852 3555 0356

3. What documents are necessary for reporting a notification?

Please refer to the list of documents required.